The HDS Time to See Your Dentist Sweepstakes
Official Rules
 

1. General. No purchase is necessary to win a prize. You must be an active, retired, or dependent EUTF member at the time of entry and the time of any prize award. You must be at least 18 years old to enter. You must provide your personal email upon registering with HawaiiDentalService.com. You may only enter on your own behalf. Hawaii Dental Service is the administrator of the Time to See Your Dentist Sweepstakes, which is in no way sponsored, endorsed, administered or associated with Apple, Samsung, or Fitbit.
2. Eligibility. Employees of Hawaii Dental Service are not eligible to enter or win. EUTF members may enter other HDS Sweepstakes, if eligible.
3. Promotional period. The promotion for the chance to win one of the prizes set forth in section 6 below will begin on September 1, 2022 at 12:01 a.m. HST and end on November 15, 2022 at 11:59 HST. (“Promotional Period”).
4. How to enter. You may only enter once. Your entry will automatically be generated once you register a personal account online at HawaiiDentalService.com (If you already have an account, you must log into your account at least one time to verify HDS has the most updated email address during the Promotional Period), and have had a dental exam and/or cleaning between May 15, 2022 and November 15, 2022.
5. Effective date of entries. Online entries received within the Promotional Period will be eligible for entry into the Sweepstakes. Completion of one dental examination and/or cleaning by an HDS provider or any licensed provider between May 15, 2022, and November 15, 2022 will be verified. All entries become the exclusive property of HDS and will not be acknowledged or returned.
6. Prizes and odds of winning. Each eligible entrant who registers and logs into their HawaiiDentalService.com account and has a dental examination and/or cleaning by an HDS provider or any licensed provider will receive a chance to win one of eight (8) smart watches valued between $299 and $399. The odds of winning will be determined by the number of eligible entries. Each eligible entry has an equal chance at winning a prize. You may only win one prize during each Promotional Period.
7. Selection of winners. The winners will be determined by a random drawing by HDS from all eligible entries received by the end of the Promotional Period. The winners’ names will be drawn for the prizes no later than forty-five (45) days after the close of the Promotional Period. By accepting their prize, the winner agrees to these Official Rules, including the use of their name, voice, and/or likeness for the purpose of announcing the winner of the promotion without further compensation. If the winner does not agree to be bound by these Official Rules, their prize will be forfeited, and another winner will be chosen. All prizes are nontransferable, and no cash or other prize substitutions will be permitted except at the sole discretion of Hawaii Dental Service. Winner is solely responsible for reporting and payment of any taxes on a prize. Winner may be required to provide his/her valid Social Security number to HDS for tax purposes and/or complete an IRS W-9 form in order to claim a prize. Active EUTF member winners employed by the State of Hawaii and County of Hawaii will have the value of the prize added into their payroll and IRS W-2 form in order to claim a prize. Active EUTF member winners employed by the counties of Kauai, Maui and the City and County of Honolulu will complete an IRS W-9 and will be sent a form 1099 from HDS. An EUTF Retiree or dependent of an active member or retiree, will complete an IRS W-9 and will be sent a form 1099 from HDS. All Winners are solely responsible for all federal, state, and local taxes on prize value, as applicable.
8. Notification of winners. The winners of the prizes will be notified by email at the address provided upon registration for their online account at HawaiiDentalService.com within two (2) weeks after they are selected. All decisions are final and binding. Winner must contact HDS within five (5) business days from the date the notification is sent by HDS to claim their prize. Failure to contact HDS within that five (5) day period will result in immediate disqualification of the selected entrant and a new winner will be selected. No exceptions will be made to this rule. HDS is not responsible for and shall not be liable for late, lost, misdirected or unsuccessful efforts to notify winners. A copy of these rules and a list of the winners can be obtained by emailing [email protected] or calling Oahu: (808) 529-9310 or toll-free 1-866-702-3883.
9. Limitation of Liability. HAWAII DENTAL SERVICE SHALL HAVE NO LIABILITY FOR ANY PERSONAL INJURIES, DEATH, PROPERTY DAMAGE, OR OTHER DAMAGES OR EXPENSES RESULTING FROM OR ARISING OUT OF ANY ASPECT RELATED TO THE USE OF THE AWARD OR ANY OTHER ASPECT OF AN AWARD RECIPIENT’S ACCEPTANCE OF USE OF AN AWARD.
10. Other conditions. Hawaii Dental Service and their respective agents and representatives, their affiliates, subsidiaries, advertising, promotions and fulfillment agencies, and legal advisors are not responsible for and will not be liable for: (I) late, lost, damaged, misdirected, incomplete, unintelligible, or non-received entries; (II) telephone, electronic, hardware or software programs, network, Internet, or computer malfunctions, failures, or difficulties of any kinds; (III) failed, incomplete, garbled, or delayed computer transmissions; (IV) any condition caused by events beyond the control of HDS that may cause drawings to be disrupted or corrupted; (V) any injuries, losses, or damages of any kind arising in connection with or as a result of the drawings, or from participation in the drawings; or (VI) any printing of typographical error in any material associated with the drawings. Hawaii Dental Service reserves the right in its sole discretion, to modify or cancel the drawings in part or its entirety, to comply with any and all federal, state, and local laws, rules, and regulations, or in the event the drawing becomes corrupted by technical error or unauthorized human intervention. HDS reserves the right to change contest rules without notification.
11. Privacy. We are required by law to maintain the privacy and security of your personally identifiable health information. Although HDS and the EUTF may use aggregate information it collects to evaluate plan communication and other related plan services by HDS, HDS will never disclose any of your personal information either publicly or to the employer, except as necessary to respond to a request from you for a reasonable accommodation needed to participate in the Sweepstakes, or as expressly permitted by law. Medical information that personally identifies you that is provided in connection with the Sweepstakes will not be provided to the EUTF or your employer. None of the health information you provide may be used in making any employment-based decision. Your health information will not be sold, exchanged, transferred, or otherwise disclosed except to the extent permitted by law to carry out specific activities related to the Sweepstakes or other plan services, and you will not be asked or required to waive the confidentiality of your health information as a condition of participating in the Sweepstakes or receiving an incentive. Anyone who receives your information for the purposes of providing you services as part of the Sweepstakes will abide by the same confidentiality requirements. For instance, applicable employers will be notified of active employee winners for purpose of payroll tax deduction of the prize.
12. Choice of law. All issues and questions concerning the construction, validity, interpretation, and enforceability of these Official Rules or the rights and obligations of you and HDS in connection with the Sweepstakes, will be governed by and construed in accordance with the substantive laws of the State of Hawaii.